Sales Ledger Coordinator

About The Role
PD&MS Group are now looking for an experienced Sales Ledger Coordinator to join our finance team in Aberdeen on a full-time, employee basis. We offer an excellent salary + benefits package and a flexible hybrid working model where 2 days per week can be worked remotely. Significant previous experience in a similar role is essential.

Summary:
The Sales Ledger Coordinator is required to oversee and manage accurate and efficient data entry to Sales Ledger, ensure relevant accounting controls and procedures are maintained and followed, assist in maintaining good customer relationships, production and reporting of Sales Ledger information as required.

Responsibilities:

• All Sales Ledger administration including preparation and issue of invoices to clients, credit control, update and maintenance of all logs and relevant accounting systems
• Liaise with Project Managers, Cost Engineers, Clients and other relevant parties to resolve all issues that might delay client invoices from being raised
• Direct line management of Sales Ledger Assistants including annual performance reviews, assess training needs, mentor and coach as required
• Coordination of day-to-day team workload and management of absence cover
• KPI reporting and monitoring; achievement of agreed KPI targets
• Weekly reporting of unbilled and aged debt
• Ensure high quality tracking information available on pending, invoiced and unbilled logs
• Coordination and close-out of month-end processes and routines and reporting to strict deadlines
• Assist in ensuring compliance with accounting policies and procedures
• Assist as required in internal or external audit processes
• Proactively support continuous improvement of sales ledger processes and systems
• Inspire an effective and positive working relationship between Sales Ledger and the wider business
• Assistance in other areas of Finance as required
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the company integrated management system
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate and promote PD&MS QHSE principles and lead by example
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties, in particular, risk assessment and control, reliability and failure prevention necessary to ensure the safe design, provision and use of tools, equipment and systems
• Demonstrate and promote PD&MS values and lead by example
• Ensure direct report performance reviews are carried out within the required timescales

About You
Qualifications:

• Educated to standard grade level or equivalent, with passes in Math & English
• HNC or equivalent in an appropriate discipline (preferred)

Experience / competence:

• Demonstrable experience in Sales Ledger
• Experience of Corporate Systems e.g. Sage
• Competent in the use of MS Office applications
• Highly competent in the use of MS Excel
• Exposure to People Management
• Excellent written and spoken English

Personal attributes:
Our GENES, our core values, define who we are, what we stand for and how we deliver.

• Go the extra mile
• Empower our people
• Never get complacent
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us
PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.

Be who you’re meant to be, with PD&MS

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard.  We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further.  We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.

We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.